Equality & Diversity

Policy Statement

Guardwatch Security U.K. Ltd is committed to encouraging diversity and eliminating discrimination in both its role as an employer and as a provider of security services.

Guardwatch Security U.K. Ltd aims to create a culture that respects and values each other’s differences, that promotes dignity, equality and diversity, and that encourages individuals to develop and maximise their true potential.

We are committed wherever practicable to achieving and maintaining a workforce that broadly reflects the local community in which we operate.

Purpose

The purpose of this policy is to provide equality and fairness for all in our employment and in
the provision of services and not to discriminate on the grounds of gender, marital status, race,
ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
Under the legislation that pertains to the Equality Act 2010.

Guardwatch Security U.K. Ltd opposes all forms of unlawful and unfair discrimination.
All employees, whether part-time, full-time or temporary, will be treated fairly and with respect.
Selection for employment, promotion, training, will be on the basis of skills and ability.

Principles

Guardwatch Security U.K. Ltd commitment to Equality and Diversity is:

• To create an environment in which individual differences and the contributions of all our
employees, are recognised and valued.

• To create a working environment that promotes dignity and respect for all. No form of
Intimidation, bullying or harassment will be tolerated.

• To ensure training, development and progression opportunities are available to all.

• To promote equality in the workplace, which it believes is good management practice and
makes sound business sense.

• To regularly review all employment practices and procedures to ensure
that no job applicants, staff are treated less favourably than others.

• To regularly review services to ensure they are accessible and appropriate to all groups
within society.

• To treat breaches of the equality policy seriously and to take disciplinary action when
required.

• To provide information and training to all employees so that they are fully aware of the issues relating to Equality and Diversity and their responsibilities relating to it.

• To develop an Equality Action plan, to ensure our Equality and Diversity policy is fully
implemented.

• To ensure the policy is fully supported by the Company Director.

• To monitor and review the policy annually.

Positive action

Guardwatch Security U.K. Ltd will act positively in using the Equality and Diversity Policy as a means of making public its commitment to provide equal opportunities to all present and future
employees.

Guardwatch Security U.K. Ltd encourages all employees to apply for suitable opportunities and to seek training for promotion or in particular skills.

The Equality and Diversity Policy forms part of the Staff Handbook and Contract of Employment.
Training in Equality and Diversity is provided as part of the Induction Programme.

Any form of discrimination by an employee, is treated very seriously and
where appropriate will be dealt with using the Disciplinary Procedure.

Positive Discrimination

Positive discrimination is illegal and the recruitment of 'quotas' of particular groups is also
illegal.

Discrimination in selection to achieve or secure a balance of persons of different racial
groups is also not allowed under the Race Relations Act 1976.

There is an exception, however, which may be appropriate for certain posts in Guardwatch Security U.K. Ltd, i.e. when a genuine occupational qualification (GOQ) is necessary or desirable for a Particular group or sex.

Both the Race Relations Act 1976 and the Sex Discrimination Act 1975 allow these exceptions.

Recruitment

Job descriptions and Person Specifications are prepared for all posts. The job description
indicates the responsibilities and tasks to be undertaken by the job holder. The Person
Specification describes the qualifications, skills and abilities required.

A list of preferred criteria may also be prepared. Care will be taken to ensure that neither the
description nor the specification are discriminatory on the grounds quoted in the Policy
Statement.

Advertising

Guardwatch Security U.K. Ltd will use a range of advertising methods in order to attract the widest pool of appropriate applicants.

Vacancies for new and existing jobs will normally be advertised internally and externally. All our advertising will:

• Contain the statement ' Guardwatch Security U.K. Ltd 'Equal Opportunities Employer'.

• Ensure that we do not exclude, discriminate against, or discourage any particular group from
applying nor make it difficult for any one from such a group to apply.

• Refer to the job description and person specification in order give information about the
requirements of the job.

• Give clear instructions about obtaining the application pack.
Applications and short listing

All applicants will be asked to fill out an application form which contains only information
essential and relevant to the appointment.

Different formats will be made available. Applications will be short listed by at least 2 people. Short listing will be performed on the basis of objective criteria and the extent, to which candidates have shown, in the application form,
that they meet the required Person Specification, and can carry out tasks and responsibilities
required of the post-holder.

Formal qualifications and standards of literacy and numeracy will
only be taken into account when they are recognised as necessary for a particular job.
Short listed candidates will be invited to an interview.

Staff and members of the Human Resources responsible for short-listing, interviewing and selection of candidates will be:

• Clearly informed of selection criteria and the need for their consistent application;

• Given guidance on the effects which generalised assumptions about people from groups
quoted in the Policy Statement can have on selection decisions;

• Made aware of the possible misunderstandings that can occur between persons from
different cultural backgrounds

Interviewing

All interviews will be carried out by a minimum of 2 people, the names and gender of
Interviewees will be made available in advance.

The questions asked will seek to gather objective evidence in support of the job description and
person specification. The same questions will be asked of all candidates applying for the job.
Disabled candidates will be asked if they need support during the interview process or
adjustments should they be offered the position.

Notes will be taken and evidence gathered against the job description and person specification.
All candidates will be asked about their eligibility to work.

Selection

All candidates will be scored against the job description and person specification. The highest
scoring applicants will be offered the position.

Offers will be made to successful candidates, subject to satisfactory references and CRB check

All unsuccessful candidates will be informed of the result of their application and offered brief
feedback.

CRB Policy

All candidates are required to have a basic CRB check carried out however certain positions we will request enhanced disclosures for all employees. This requirement will be clearly stated in the application pack.

Induction and training

All employees will be required to follow an appropriate induction process to ensure they are equipped to do the job.

All employees will receive training on the Equality and Diversity policy, procedures and action plan as part of their induction.

Flexible working

Guardwatch Security U.K. Ltd will consider all requests for flexible working arrangements constructively and creatively, taking account of the balancing the needs of the organisation with the needs of the individual employee.

Guardwatch Security U.K. Ltd will offer a range of flexible working arrangements and will work
collaboratively to identify solutions that suits both the individual and the organisation.

Promotion

All vacancies will be advertised internally and externally, where appropriate.

Training

All employees have access to a wide range of training opportunities which are regularly circulated.
Training opportunities will be discussed during supervision sessions and selection for training
will be made on the basis of both the needs of the business set out in the Business Plan and the
personal development of the individual.

Special needs and requirements for people with disabilities or caring responsibilities will be
taken into account whenever practicable and methods sought to help them overcome
disabilities in taking up training opportunities.

Staff with management, recruitment and selection responsibilities will be given guidance in the
implementation of the Equal and Diversity Policy to ensure that they understand their position
in law and under the Organisation's policy.

Induction training will include an explanation of the Equal Opportunities Policy and a
requirement to undertake formal training within the probationary period of employment

Annual Leave and Religious Holidays

Guardwatch Security U.K. Ltd will not ask about an employee’s religion and will not discriminate against anyone wishing to celebrate their festivals.

Employees are required to use part of their annual holiday entitlement to cover time off for these and must follow the normal holiday booking procedure.

Cultural and religious needs

Where employees, have particular cultural and religious needs, Guardwatch Security U.K. Ltd will consider whether it is reasonably practicable to meet these needs while maintaining the efficiency of the business.

People with disabilities

Guardwatch Security U.K. Ltd will make genuine efforts to recruit people with disabilities and take
reasonable steps to make the workplace and individual jobs accessible to people with
disabilities.

Guardwatch Security U.K. Ltd will regularly review its facilities for disabled employees,
and will try to overcome any problems faced wherever practicable and within
reasonable resources available.

Guardwatch Security U.K. Ltd will ensure that people have maximum access to employment opportunities and to meetings and events, regardless of any disability.

Grievance and Disciplinary Procedures

Guardwatch Security U.K. Ltd will take seriously any complaints of discrimination and will not victimise people who make such complaints.

Staff will be made aware as part of the induction process of their responsibilities in relation to
Equality and Diversity and that discriminatory behaviour will be fully investigated and dealt with
using the Disciplinary Procedure.

Bullying and Harassment

Guardwatch Security U.K. Ltd upholds the right of all employees to be treated with respect
and dignity and to work in an atmosphere free of bullying and harassment.

All employees are responsible for ensuring that their own behaviour is sensitive
to others and for ensuring that they do not condone or support the bullying or harassing
behaviour of others.

All complaints of bullying and harassment will be treated seriously and should be raised using
the Grievance Procedure. All complaints will be investigated and where appropriate, the
Disciplinary Procedures will be followed.